Creation of the platform
SAP was implemented by the BRPS in the early 2000s. This application includes the general and budgetary accounts, as well as the workflows described in the OOBBC.
The application Bru-Budget, used by all AGBs for drawing up their budget, over-subscription decisions and the notification of their budget implementation, is incorporated in it: the SAP information is transferred in Bru-Budget and vice versa, making it possible to link the budgetary and general accounts in real time.
For a number of years, the BRPS would occasionally receive requests from AGBs for the installation of SAP. For one single AGB, irrespective of its size, this is a very expensive operation. While this initially slowed down the project, it did allow the idea of a common platform to come to fruition.
Early 2015, at the presentation of the practical guide for the AGBs, the question was formulated by several institutions at once.
This regional SAP platform is consistent with the objectives of the Government Declaration to turn Brussels into a Smart City and to make the existing tools available to the other authorities, enabling officials to work more efficiently.
In March 2015, the Government decided to have a preliminary study carried out. This preliminary study could determine the costs and the means of implementation of the regional SAP platform and validate the choice of solution. On 16 July 2015, the Government agreed to the realization of the regional SAP platform for the first two pilot institutions to meet both the users' (AGBS') formal and explicit demand and the need for consolidation of accounts at a regional level.
Subsequent to this decision, during 2015 IT Coordination, Brussels Finances and Budget and the SAP Team were able to define and launch the platform together, as well as train the users and replace the tools at the two pilot AGBs.
SAP was chosen as the standard at the regional level, in other words, as the reference environment for multiple purposes. First and foremost, SAP makes it possible to have a tool available complying with the rules of the OOBBC.