Making the payments
Payments are currently made on a daily basis, taking into account the necessary approvals (visa) and expiry date.
Requests for payment are always based on credits from the expenditure budget and must follow a workflow, in which various people are required to give their authorisation (visa).
In order to optimise the management of payments the Treasury Board has developed various schedules for their daily follow up. These schedules are available to all autonomous governing bodies (AGBs) that wish to receive them, and allow information to be given as regards payments (subsidies, large invoices, …) to their own bank account or a transit account created in their own name.
The preparation, implementation, tracking and inspection of these payments is also carried out on a daily basis with considerable attention to detail using various reports, tables, programmes, using SAP and Belfiusweb (online program at the cashier Belfius). Any amounts either returned or not transferred are resettled as quickly as possible, being either transferred to the Coordinating Accounting Officer for Income, for income matters, or to the Accounting Officer for Liquid Funds if the sum needs to be repaid or in the event of any doubt.
The Coordinating Accounting Officer for Expenditure and the 2 replacement accounting officers, who are also part of the Treasury Board, sign all payment transactions, which means that the payment process is entirely managed within the board. They are also responsible for signing payment transactions with regard to salaries.
The Treasury Board is also in charge of making payment runs and creating payment files for the various income accountants. This type of request is made either by telephone or by email.